Check guests in for the right day, at every door

Checking in for

With a schedule, the door screen asks what it's checking guests in for, and shows the choice large at the top: “Checking in for: Golf event”, with its day and time. Switching to another is one tap.

Each device remembers its own choice for that event, so the iPad at the golf course stays on golf. The first time a device opens the door, it starts on today's day or sub-event when only one is on today; with two on the same day, it asks. After that, only staff change it.

The counts at the top are for the chosen one: how many are on its list, how many have checked in, and how many were let in anyway. Each guest's row says whether they're checked in, let in anyway, or not on its list.

A guest who isn't on the list

• A warning, not a wall. The screen says the guest isn't on the list for it, and what they do have, like “Has Welcome dinner, Friday and Yoga on the lawn”.
• Two choices. Let them in anyway, or Don't check in. Don't check in is the one ready to press, so Enter never lets anyone in by mistake.
• Let in, not added. Letting them in checks them in for that day or sub-event, with the volunteer's name. It doesn't put them on its list or use one of its places, so a full golf event stays full.

If the door's list is out of date, Paddlit still gives the same warning when the volunteer tries to check them in.

Every way in

• Searching a name or bidder number, as above.
• Walk-ups. Someone added at the door is checked in for the door's day or sub-event straight away, and put on its list too, unless it's full: then they're let in anyway.
• The guest card. Check in on a guest's card uses the device's choice. Otherwise staff pick the day or sub-event.
• Reversing a check-in is for one day or sub-event at a time. A guest who's still checked in for another stays checked in.

Every check-in can be undone straight after, from the top bar.

Afterwards

• The event's report shows how many came to each day and sub-event, out of how many were on its list, and lists everyone let in anyway: their bidder number, which day or sub-event, who let them in and when.
• The guest card's activity says which day or sub-event each check-in was for, like “Checked in for Friday” or “Let in to Golf event anyway”, with who did it.
• The guests spreadsheet in your organisation's download has a column for the days and sub-events each guest was checked in for.

With or without a schedule

An event without days and sub-events checks guests in as one occasion, exactly as before. Check-in by day comes with days and sub-events, and an event that has them keeps checking in by day on the night, even if its plan changes.